Vancouver Island Libertarian Association

Maximizing your Liberty

Dated September 1, 1998

Bylaws of The Vancouver Island Libertarian Association (VILA)

Article 1 - Membership

Membership requires submitting a completed and signed VILA Constitution Statement of Principles together with required membership fees.
Fees for membership in the Vancouver Island Libertarian Association shall be set and amended by majority vote of the members at the Annual General Meeting.
Membership ceases when:
a)       a member’s dues fall into arrears.
b)      an Ethics Committee expels the member
c)       the member submits a written letter of resignation to the VILA secretary

Article 2 - Amendment of the Constitution and Bylaws

Amendment of the Constitution shall require 80% affirmative vote of the members at any General Meeting.
Amendment of the Bylaws shall require a 75% affirmative vote of the members at any General Meeting. Majority vote of the Officers or ruling of the standing Ethics Committee may also make temporary Amendment of bylaws. Temporary amendments must be submitted to the members for ratification at the next General Meeting. Failure to submit the Temporary Amendment is deemed to be revocation of that amendment.
Amendment of Standing orders may be made by a majority vote of all Officers or by written ruling of the Ethics Committee Chairman.
All amendments must be published through VILA newsletter or other public method within thirty (30) days of enactment.

Article 3 - Offices

All Offices are volunteer positions, without remuneration. An honorarium may be paid to any Officer, subject to ratification at a general Meeting.
Offices of VILA shall consist of the Directors and the Executive and the Ethics Committee Chairman.
A person may not hold more than one Office at the same time.
Directors may fill vacant offices by appointment.
3(a) - Directors
There shall be a maximum of five (5) Directors
3(b) - Executive
The Executive shall consist of:
a)       President
b)      Vice President
c)       Treasurer
d)      Secretary
3(c) - Ethics Committee Chairman
There shall be one Ethics Committee Chairman, who shall be a member of every Ethics Committee except an Ethics Committee that is hearing a complaint against the Ethics Committee Chairman.

Article 4 - Duties of Officers

4(a) Directors
·              Shall meet at least once per year, with a quorum of three.
·              Determine the long-term and yearly goals of VILA
·              Inform the executive of VILA goals
·              Oversee the Executive as it works toward those goals.
·              Make interim appointments to committee and executive positions.
·              Dismiss any Officer(s) upon instruction from the Chairman of the Ethics Committee.
In the event that there are too few Directors to form a quorum, due to resignations, dismissals or other events, the remaining director(s) shall appoint a member, or members, to interim Director positions.
4(b) Ethics Committee Chairman
·              shall appoint two (2) standing Ethics Committee members
·              shall appoint as many other Ethics Committee members as may be required to hear complaints, provided that those appointees are approved by all parties to the complaint.
4(c) President
·              chief executive officer of VILA
·              responsible for party internal organization.
·              responsible to oversee fundraising, membership drives and other party activities.
·              delegate duties to members.
·              acts to accomplish VILA goals determined by the Directors
·              ex-officio member of all committees except the Ethics Committee.
4(d) Vice-President
·              assists the President
·              shall be the Acting President whenever the President is unavailable, or requests it.
4(e) Secretary
·              shall keep records of membership, meeting minutes, and the current Constitution and Bylaws
·              shall act as recording Secretary at all Executive meetings, or designate an alternate.
·              shall be responsible for giving notice of meetings to members.
4(f) Treasurer
·              shall maintain a bank account for VILA
·              shall issue receipts and disburse funds.
·              shall make an annual financial report to members at each AGM
·              shall keep complete financial records

Article 5 - Quorum

Three Directors shall be required for a quorum of Directors.
Three Executive members shall be required for a quorum of the Executive.
Five Officers shall be required for a quorum of Officers
A quorum of the Ethics Committee shall consist of the Ethics Committee Chairman plus at least two other members. If the Ethics Committee is considering a complaint against any Officer(s) then no Officer other than the Ethics Committee Chairman may sit on the Ethics Committee for the duration of that hearing. If a complaint against the Ethics Committee Chairman is being heard, then the President shall assume the Ethics Committee Chair for the duration of that hearing. If the fight(s) get uglier than that, and it becomes impossible to have a quorum of the Ethics Committee, then VILA is immediately disbanded, dividing all assets equally between the members... and may God have mercy on your souls.

Article 6 - Meetings of Officers

14 days notice of any Meeting must be given, unless waived by unanimous agreement of the relevant Officers.
Any Executive member may call an Executive meeting.
Any Director may call a Director Meeting.
Any member of an Ethics Committee may call an Ethics Committee meeting.
Any member may attend any meeting of Executive, Directors, Ethics Committee, or Officers.
6(a) - Meeting Attendance
Meeting attendance may be in person, by telephone or other electronic teleconferencing communication method, or by letter.
Any Executive member, who fails to attend at least one Executive meeting in any three-month period, may be replaced by appointment of another member in his place, by the remaining Executive members or by the Directors. If the Directors and the remaining Executive cannot agree on the new appointee, then the Ethics Committee Chairman shall flip a coin to choose between the appointees.
Any Director who fails to attend at least one Director’s meeting in any six-month period, may be replaced by appointment of another member in his place, by the remaining Directors.
The Ethics Committee Chairman is not required to attend any meetings, but must delegate Ethics Committee meetings (if any) attendance to another member.

Article 7 - General Meetings

A petition signed by 25% of the membership shall make the calling of a General Meeting mandatory upon Officers. If this occurs, then there shall be an Election of Officers at that General Meeting.
7(a) Attendance
Any member may attend any General Meeting
7(b) Notice
30 days notice of any General Meeting must be given, in a newsletter or in a public place available to members.
7(c) Frequency
there shall be at least one General Meeting per year, the Annual General Meeting.
7(d) Election of Officers
at every Annual General Meeting, there shall be an Election of Officers, unless waived by unanimous vote of the attendees. If Election of Officers is waived, then the current Officers are deemed re-elected by acclamation.
7(e) Organizer
Officers shall appoint a General Meeting Organizer, who shall oversee all aspects of the General Meeting and Chair the General Meeting. If the Officers do not appoint a General Meeting Organizer, then the first order of business at the General Meeting will be election of the Organizer. An Organizer may not be elected to any Office at that General Meeting.
The Organizer shall oversee all voting procedures at a General Meeting, and make provisions for ballot boxes, paper, pencils, counting of LibreVotes, and any other matters related to voting.

Article 8 - Election of Officers

Election of Officers shall be held at General Meetings to fill vacant offices.
Offices are deemed to be vacant at the ‘call to order’ of any General Meeting which is called due to 25% petition of the membership.
8(a) Nominations
Any member may be nominated for any Officer position by a nominator and a second.
Members may be nominated from the floor of the meeting or in advance, by written notice to the Organizer.
8(b) Election procedure
The Organizer shall oversee election procedure, in accordance with the Bylaws where the Bylaws specify a procedure, and by providing written instructions of procedures where the Bylaws are silent.
Officers are elected by receiving the majority of cast LibreVotes, or by unanimous show of hands, or (if only one candidate) by acclamation.
If more than two members contest a position and no one member receives 50% of the LibreVotes cast, then the candidate receiving the fewest LibreVotes drops off the ballot and voting continues until one candidate receives at least 50% of the LibreVotes cast in that ballot.
Any candidate may appoint a scrutineer to oversee the counting of LibreVotes.

Article 9 - Finances

VILA shall keep at least one bank account.
The signature of the Treasurer and one other Executive Member shall be required on all cheques.
The fiscal year shall run from Jan. 1 to Dec. 31.
The Treasurer shall make a complete financial report to the membership at every Annual General Meeting. A written copy of this report shall be given to any member, upon request.
9(a) Borrowing powers
VILA may borrow money only with a consenting majority vote of the members at a General Meeting. The members must ratify the amount borrowed and other terms of the loan.

Article 10 - Parliamentary Authority

Robert's Rules of Order - Newly Revised shall be the parliamentary authority where it does not clash with the constitution or bylaws, and where the bylaws do not specify an alternative procedure.

Article 11 - Voting

LibreVotes are the voting mechanism of VILA.
For the purposes of the Societies Act, LibreVotes are considered “proxy votes”.
The only alternative voting procedure is a show of hands, which must be all in favor and none against, to succeed. Abstentions are not counted.
A “petition of the membership” is not a vote.
One LiberVote is one vote.
Non-members may own LibreVotes, but only members may cast LibreVotes within VILA elections.
LibreVotes are "property", as defined in the Statement of Principles, and may be traded, acquired, and otherwise treated as each LibreVote owner sees fit.
LibreVotes have no monetary value to VILA.
11(a) Creation of LibreVotes
LibreVotes may be created by any suitable means, including (but not limited to) paper notes, metal tokens, electronic data and book entries.
1.       LibreVotes shall be created at every AGM, in an amount specified by Standing Order 1. All such newly created LibreVotes shall be divided equally among the Executive members as the last order of business at every AGM.
2.       Librevotes shall be created at the close of any general election within the territorial boundaries of Canada, whenever any member(s) of VILA are candidates in that general election. VILA members who ran as candidates shall receive LibreVotes in an amount specified by Standing Order 2.
3.       No method of creating LibreVotes, beyond those stated here in the VILA Bylaws, is permitted. Any member creating or knowingly using forgeries or counterfeits violates the SoP and shall be expelled from VILA, for life.

11(c) Destruction of LibreVotes

LibreVotes are considered destroyed after they have been cast and tallied in any Vote.


11(d) Abandonment of LibreVotes

The LibreVotes voting method may be revoked by the VILA membership by simple majority vote of LibreVotes, or by unanimous show of hands at any Annual General Meeting.

Article 12 - Dispute Resolution Mechanism

An Ethics Committee shall investigate and resolve violations of the SoP and/or adjudicate disputes among members.
Any member can bring a dispute against any other member for any reason arising out of a violation of the Statement of Principles.
The petitioning member (the petitioner) will file a written Notice of Dispute to the Ethics Committee Chairman, specifying the exact principle(s) violated and the remedy sought, if any.
An Ethics Committee may seek opinions within or outside VILA.
An Ethics Committee may assess penalties and/or compensations in LibreVotes. Refusal to comply with the ruling of an Ethics Committee shall result in immediate expulsion from VILA.
Any decision of an Ethics Committee shall be consistent with the Statement of Principles.
Ethics Committee members are not immune to Ethics Committee complaints.
The Ethics Committee Chairman has wide discretionary powers, from imposing penalties (usually in LibreVotes) to dismissal of an Officer, to expulsion of that member from VILA.
12(a) Constitutional Challenge
A "Constitutional Challenge" may be heard by an Ethics Committee, for any question of conflict between the SoP, the Constitution, Bylaws or Standing orders. Any member may file a Notice of Constitutional Challenge with the President. Officers shall elect four (4) members to an Ethics Committee hearing a Constitutional Challenge. A Constitutional Challenge Ruling of an Ethics Committee shall have the force until the next General Meeting, at which time the Constitutional Challenge ruling of the Ethics Committee shall be submitted to the members for ratification.
12(b) Appeals
Appeal of any Ethics Committee ruling may be made at any General Meeting held within two (2) years of the ruling. Appeal is by vote, affirming or rejecting the ruling. Appeals (if any) must be the first order of business after call to order, at a General Meeting. Written Notice of Appeal citing the exact wording of the ruling and the reasons for Appeal, must be filed with the General Meeting Organizer.

Standing Orders

1 - Creation of LibreVotes

At every Annual General Meeting, LibreVotes shall be created in the amount of 500 multiplied by the number of members, and divided equally among Executive members. The Secretary shall record the number of LibreVotes distributed, along with the names of the Executive members who receive them.
At the conclusion of any general municipal, federal, provincial or international election, LibreVotes shall be created and given to each member who ran as a candidate, in the amount of 50 multiplied by the total number of votes received by that member.

2 - Election procedures

The Organizer will oversee all voting procedures at a General Meeting.
Voting is either by by use of LibreVotes or by unanimous show of hands.
Members vote by placing LibreVotes into an appropriately labeled ballot box (or other suitable container).
Members may place LibreVotes in more than one ballot box.
Members may cast as many votes as they actually have.
Normally, every vote will require at least two ballot boxes, consisting of "yes/no", "for/against" or other similar method of determining the will of the membership.
LibreVotes may be placed into the ballot box visibly, or in a sealed envelope.
The ballot box containing the most LibreVotes determines the winning vote.

3 - Destruction of cast LibreVotes

Cast and counted LibreVotes are no longer "property" as defined in the SoP. Once cast and counted, they shall be destroyed. One member shall be appointed by the Executive to govern all creation, destruction, collection, and keeping records of any matter directly related to LibreVotes in accordance with the rules stated in the bylaws and standing orders. That member may not be an Officer. Once appointed, that member may be removed only by expulsion from VILA for a violation of the SoP. That member shall collect all LibreVotes cast, count them, and then destroy them. Willful failure to properly dispose of cast Librevotes is fraud, and a violation of the SoP.

4 - Political Affiliation

VILA is not affiliated with any political party.

5 - Internet

The Executive shall delegate the position of "webmaster" to one member, who shall have authority over all matters pertaining to the VILA website and any other VILA Internet resources, including (but not limited to) domain administration, e-mail lists, electronic conferencing facilities, use of the name "VILA" and "[email protected]" on the internet, and server operation.

6 - General Meeting order of business

The order of business at General Meetings shall be as follows:
1.       President calls meeting to order and hands gavel to the Meeting Organizer.
2.       Appeal of expulsions (if any)
3.       Ratification of Ethics Committee rulings (if any)
4.       Executive reports
5.       Other items of business
6.       Election of Officers
7.       Distribution of LibreVotes
8.       Adjourn


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